MIT Sloan Society of JAPAN

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Japanese

membership

By-laws of MIT SSJ
Originated: April 22, 1977
Revised: June 1, 1981
Revised: February 19, 1992
Article I: Name and Object

Section 1. (Name)

This society shall be known as M.I.T. Sloan Society of Japan hereinafter called the "Society".

Section 2. (Objects)

The objects and purposes of the "Society" shall be:
1) To promote intellectual communication, social activity and good fellowship among its members;
2) To maintain close and constructive contact with the Alfred P. Sloan School of Management, Massachusetts Institute of Technology (hereinafter called the "Sloan School");
3) To assist the new students to the "Sloan School"
4) To support and advance generally the objectives and purposes of the "Sloan School" as well as the Massachusetts Institute of Technology.
Article II: Membership

Section 1.

Membership of the "Society" shall be:
(a) Regular Member;All Japan-resident individuals who have received a degree from the "Sloan School".
(b) Associate Member;Such other Japan-resident Individuals who have attended the "Sloan School" for at least one full term as students in any class or in special full-time programs and who are received in membership by the Board of Directors.
(c) Honorary Member; Such other persons as so appointed by the Board of Directors.

Section 2.

Regular and Associate Members shall I have voting rights; one vote each.
Article III: Meetings

Section 1.

The annual meeting of the "Society" shall be held in Tokyo for receiving and discussing the annual reports of officers, Directors and committees and for the transaction of other business.

Section 2.

Special meetings may be called by the President. Upon the written request of ten members, the Secretary shall call a special meeting to consider a specific subject.

Section 3.

All notices of meetings shall set forth the place, date, time, and purpose of the meeting and shall be mailed to each member at least ten days prior to the meeting.

Section 4.

The presence in person or by proxy of a majority of the members of the "Society" entitled to vote shall be necessary to constitute a quorum for the transaction of business.
Article IV: Directors

Section 1.

The management of affairs and properties of the "Society" shall be vested in a Board of Directors, consisting of ten Directors.

Section 2.

Directors shall serve for three years and thereafter until their successors shall assume office. The election of Directors shall be made pursuant to the procedures as provided in Section 1 of Article VI hereof.

Section 3.

Regular meetings of the Board of Directors shall be held at least three times a year on such days as the President shall designate. The President may, when he deems necessary, or the Secretary shall, at the request in writing of two members of the Board, issue a call for a special meeting of the Board.

Section 4.

Six members o f the Board of Directors shall constitute a quorum for the transaction of business.

Section 5.

Any vacancy in the Board of Directors by death, resignation, or otherwise, shall be filled by the Board of Directors without undue delay for the unexpired term .
Article V: Officers

Section 1.

The officers of the "Society" shall be a President, a Secretary, and a Treasurer. The Secretary and the Treasurer can be the same person.

Section 2.

The Board o f Directors shall elect all officers for a term of three years, the President and Secretary being elected from the Board of Directors.

Section 3.

The duties and powers of the officers of the "Society" shall be as follows:
President: President shall preside at the meetings of the "Society" and of the Board of Directors and shall be a member ex officio, with voting rights to all committees.
Secretary: It shall be the duty of the Secretary to give notice of and attend all meetings of the members and all committees and keep a record of their activities; to conduct all correspondence; to maintain the membership list of the "Society"; to prepare, under the direction of the Board of Directors, an annual report of the transactions and condition of the "Society", and perform such other duties as may be required of him by the By-laws, the President or the Board of Directors. The Secretary may appoint Assistant Secretaries.
Treasurer: Treasurer shall collect fees, annual dues, and contributions have charge of all receipts and moneys of the "Society", deposit them in the name of the "Society" in a bank approved by the Board of Directors, and disburse funds as authorized by the Board of Directors or the President. He shall keep regular accounts of his receipts and disbursements, submit his record when requested, and give an itemized statement at an annual meeting of the "Society".

Section 4.

Any vacancy in any office shall be filled by the Board o f Directors without undue delay for the unexpected term.
Article VI: Committees

Section 1. (Management Committee)

The Management Committee shall elect Directors at the expiration of their three-year term, and announce the result at the annual meeting. The Management Committee shall consist of such members of the "Society" who register with the Secretary their willingness to undertake operational responsibilities of the "Society" in general. The Management Committee shall determine from time to time specific rules governing the operation of the committee activities.

Section 2.(Other committees)

The Board of Directors shall appoint the following committees to consist of as many members as seem advisable:
(a) Reunion Committee
(b) Student Committee
(c) Publication Committee
The members of such committees shall hold office until the appointment of their successors.

Section 3. (Special committees)

The President may, at any time, appoint other committees on any subject for which there are no standing committees.
Article. VII: Finances

Section 1.

The fiscal year of the "Society" shall be the same three-year period as the term of Directors.

Section 2.

The funds of the "Society" shall consist of:
(a) Fees and Dues; The Board of Directors may determine from time to time the amount of initiation fee and annual dues payable to the "Society" by members except honorary members.
(b) Such other funds (e.g. contributions, donations, etc.) as the Board of Directors may determine from time to time.
Article VIII: Amendments
These By-laws may be amended in whole or in part by a majority vote at any duly organized meeting of the "Society" provided the notice of such a meeting shall contain the proposed changes of these By-laws.
Article IX: Correspondence Office
The correspondence office of the "Society" shall be announced by the Secretary.